How to break Up PST Files in Outlook Using Import/Export & Archive Option - TECH NEWS AND TRICKS


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How to break Up PST Files in Outlook Using Import/Export & Archive Option

Today I will be showing you how to break up PST files in Outlook 2016, 2013, 2010, 2007, 2003, though the fact remains that there is no direct way that can break up large PST files. Outlook is most common frequently used application with several features, Outlook 2007 and the latest versions allow you to break up PST file in outlook using import and export features.

We have two method on how to break up PST file in Outlook depending on the choice, Using Import and Export , Using Archive Option.

How to Break Up PST File Using 'Import and Export' Feature
The following steps highlighted below using Import and Export method works with Outlook 2010:
  1. Launch Outlook application
  2. Then, Go to File menu and click on Account Settings. Now, select Account setting option
  3. A new screen will pop up, choose the data files Tab and hit on Add button
  4. After clicking the Add option, then, a new window will display again. Next, select an option Create or Open Outlook Data File.
  5. Select OK button and close the window. Now go to File Tab again & select Open >> Import
  6. Then Import and Export Wizard will be opened, Click on Export and then, Next
  7. Choose the new location for PST file as per your requirement and assign a name
  8. In current panel, Set the password for a new .pst file if needed
  9. In the end, Click on Finish button and check if your new file is saved at desired location
Divide Outlook PST File into Smaller parts using ‘Archive’ Option
Using Archive to break up PST file in Outlook is also one of the method, to execute this archive operation in Outlook 2010, follow below steps:
  1. Firstly, Open MS Outlook and choose the .pst files to transfer all mailbox items
  2. Next, Go to File tab and select Archive option
  3. From the current screen, select the Archive this folder and all sub-folders
  4. After choosing the folder that you wish to move, you can view other option like Archive items older than, select the specific date from the calendar
  5. Now, browse the particular location where you want to share archive.pst file. It is advisable to save all files locally and Click OK button to finish the whole process
In the above-discussion, we have already discussed two different measures for breaking Outlook PST. Although these two approaches have some constraints so users can take help of an automated solution named as PST Splitter Software. It will help in dividing an oversized PST file into smaller parts. It has provided an easy-to-use interface that makes easy for a novice user to break up PST file in Outlook 2016, 2013, 2010, 2007, 2003.

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